Avinode Group

Category Archive: Our Customer Stories

  1. GrandView Aviation finds success with Avinode Group

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    Products actively used:

    Schedaero logotype

    Who is GrandView Aviation

    GrandView Aviation is a robust Part 135 operation known for its commitment to safety and passion for customer service. With a fleet of over 23 aircraft based out of 8 cities, GrandView Aviation is poised to accommodate charter customers with their Wyvern Wingman Safety rating.

    Schedaero, a business aviation solution from Avinode Group, began its relationship with GrandView Aviation in 2020(2021) to help them manage their growing fleet more effectively. Schedaero initially assisted GrandView in managing 12 planes and 64 pilots across their organization when they first signed up with the Avinode Group. By the end of 2022, GrandView had expanded its tails and user base managed on Schedaero to 23 individual planes and over 70 pilots operating in different cities nationwide.

    The Situation: Managing expansion, maintaining transparency

    As GrandView increased its number of trips in 2022 to 2,640, a nearly 8% increase since 2021, they had to add additional pilots and planes to maintain FAA compliance and operational efficiency. With locations spanning the nation and multiple time zones, it’s vital for their day-to-day operations to efficiently manage their crews operating in multiple locations across the country. The increase in trips, planes, and crew creates additional items that need to be properly tracked to maintain efficiency and transparency across the organization. With this expansion, the question came of how to maintain clarity, track crew availability, assign flights easily and quickly, and how all of this will affect their bottom line.

    The Solution: Build out and better manage their charter fleet with one streamlined flight operations solution

    GrandView Aviation was able to effectively manage its growth and maintain transparency and FAA compliance by:

    Improving insight and alignment across the company and teams with a single streamlined solution.

    According to Sales Director David Posey, using Schedaero’s open API and ready-made integrations allowed GrandView Aviation to maintain a high-level view of the operation and measure all the important information, not just small pieces spread across multiple platforms while maintaining strategic alignment across the company. The platform also offers a variety of ready-made integrations included in the Schedaero membership. These integrations include but are not limited to Avinode, eAPIS, FlightBridge, Leon Software, Quickbooks, WorldFuel, and much more.

    Connecting quoting, selling, and managing flights with a seamless flow.

    Teams working in the charter industry understand that speed is essential when converting quotes into trips. In 2022, GrandView Aviation generated 22,799 in the Avinode, up 28% from 2021. When you use Schedaero in conjunction with Avinode, you can generate professional quotes in as little as 30 seconds and then update and assign crew to the trip once the quote is accepted with just a few clicks. GrandView converted 11.6% of their Avinode quotes into scheduled trips in 2022, an increase of almost 8% over 2021.

    Maximizing communication from pilots and crew to operators at one of their numerous base locations.

    Crew utilizing the Schedaero Crew App can quickly update duty and flight logs on their IOS device from anywhere. Once updated, operators can view it at any one of their bases of operations. The Crew App is specifically designed to help private charter operators and flight departments communicate information to their pilots and crew in one seamless digital workflow.

    Increase transparency and crew compliance by utilizing built-in safeguards.

    With over 70 pilots to keep track of, automating training and currency items within Schedaero helps GrandView focus on expanding its operations and generating trips. Schedaero allows users to create and assign training and currency to ensure their pilots and crew comply with FAA regulations. Additionally, Schedaero prevents/notifies operators of any potential assignments that exceed duty limits, making it easy to guarantee that your team has sufficient rest between flights.

    Track expenses to know exactly where they stand financially.

    Each trip incurs expenses ranging from pilot and crew expenses to fuel, fees, etc. With nearly 24,000 (23,939) expense items tracked in Schedaero in 2022, up 26.3% from 2021, GrandView Aviation needed a system capable of tracking everything accordingly and syncing with their accounting software, Sage Intacct. Schedaero’s modern expense reporting features allow crew members to easily transmit expenses in real-time to the accounting team via the Crew App.

    Customizing the platform for their individual needs rather than an out-of-the-box approach.

    During an interview with David, he explained that Schedaero was “Nothing short of amazing” when discussing the ability to customize Schedaero for their business. He feels that customization and flexibility are crucial as they don’t feel stuck in a cookie-cutter system that doesn’t suit their individual business needs.

    A smooth integration with all their business essentials

    During their original setup and onboarding, Avinode Group team worked with GrandView to use the Schedaero open API to connect their business essentials, allowing for a more seamless and integrated approach to charter operation.

    “Other platforms I have used in the past aren’t quite the same. One of the biggest things I like about Schedaero and working with the partners from Avinode…When it comes to our Scheduling software, I think the software allows us to not only to continue to do business today but allows to plan for many years into the future. One of my biggest satisfactions is the open API that Avinode and Schedaero provide for us to link up with Salesforce and continue with business and get the reporting that we need.”

    David Posey,
    Director of Sales, GrandView Aviation


    Ready to start improving your charter efficiency with the Avinode Group?

    At Avinode Group, everything our team does is geared towards fixing the finer points of business aviation for you and your customers. Utilizing Avinode, Schedaero and Paynode for your charter operations keeps communication flowing between departments, from quoting to scheduling and collecting payment. Connect with us to learn how Avinode Group solutions can improve your operation.

  2. Mike Prachar – How Paynode is proving to be the perfect payment partner for this fast-growing operator

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    Hi Mike. Can you tell us a little about Volato

    We are a full-service private aviation company that primarily operates the HondaJet. We offer fractional ownership, the Stretch Jet Card, charter and aircraft management. In our fractional program, by offering shares down to a 16th size, we remove the cost of entry barrier for more people who want to get involved and enjoy the benefits of private jet ownership.

    What’s special about our model is that owners in our fractional program can fly as little or as much as they like, and they earn a revenue share every time their aircraft flights a live mission – even when they fly. The HondaJet is perfect for four passenger missions, is 40% less expensive to operate, is quieter, and yet has all the comfort and luxury of larger jets.


    And I believe you’re growing fast

    Yes, we are. We’re getting a lot of requests for larger aircraft, which is something we weren’t planning to do right away, but we’ve listened to our customers.

    We have 11 HondaJets in the fleet with 18 more on order and we just announced our order for four Gulfstream G280s in a ten passenger configuration that we will also fractionalize.  

    Our charter operations incorporate an even broader range of modern aircraft. These are exciting times for sure.


    How did you first come to use Paynode?
    When we were exploring how to best manage payments on the charter side, it made sense to choose a solution that was as close to turnkey as you can get. Paynode was an easy choice for us because it ticked that box, plus we were already Schedaero and Avinode customers since day.

    With the revenue share model we offer, we want to fly our planes as much as possible to offset our owners’ costs. If they themselves only fly a little each year, the majority of their costs can be covered by us. That’s where Avinode and Paynode play a big part in our story.


    How about dealing with other brokers who are Paynode users?
    That’s something we’re not taking as much advantage of just now, but we hope to do more of in the future. We have a couple of customers buying from us through Paynode, and it’s so nice to avoid the whole wire situation. As Paynode’s footprint grows – especially here in the US – we’ll be doing even more of that for sure.


    What features would you say offer the biggest benefit to your business?

    Not so much a feature, but I find the entire process of managing a reservation very easy with Paynode.
    From placing a credit card hold, then either collecting the money on the card or, if the ACH comes in time, switching to that and being able to manage that as a single translation. In my opinion, that’s the most useful feature in terms of saving us time.

    Paynode also manages credit card holds seamlessly and removes the complexity that you find with the standard direct banking way of doing things.


    And what would you improve?

    There are a few improvements that I’d like to see which would enhance Paynode.

    Right now, there’s a ten day hold on the system, and it’s not always clear when these are going to expire. Some form of notification on this would be helpful. Also, if we have to do a refund there’s no way to do that or track it with Paynode. It would be nice if we could design something into the system that makes this easier to manage.

    Having said that, the overall concept of Paynode is really sound, and the feature set is very good. It would just be even better with these new additions.


    How have you found using the Paynode system?

    Personally, I was shown the system, and was up and running right away. It’s that straightforward. Part of the beauty of Paynode is that you train your team – like we did with our Charter Sales team – and it just works.

    It enables them to always be fully aware of what’s happening. They can access the payment mechanisms and know when cash comes in, without having to go back and forth to accounting all the time. Also, we don’t have to give every team member access to more of the financial system than they need.


    So, you’re happy with what Paynode brings to Volato

    Absolutely. The integration with Avinode is a big deal for us. Avinode is one of our key input streams for charter business and as long as there continues to be enough business for us on the platform, we’re happy there.

    We have a number of accounts payable and accounts receivable mechanisms in and out of the company, and we’re very happy keeping the charter business on Paynode. We haven’t found the need to look for a better solution, and I don’t think there even is one that’s more tailored to the charter industry.

  3. Chris Kuiper – Removing the barriers to private jet travel

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    Hi Chris. Can you tell us about the idea behind Catch-a-Jet

    We’re an app that’s been created to connect the empty leg flights of private jet operators with travellers.

    The end user is our start point for everything, and the app really is built around them and their needs. The result is a solution where they can book and pay for an empty leg flight in under a minute. And our goal is always to make it as efficient and as easy as possible.


    And what was your inspiration for the app?

    Well, the idea came about as a result of a conversation I had with a private jet operator. He told me that around 50% of his flights were flown without passengers. I was curious, so I dug deeper to understand the figures and see what’s been done in the past to try and reach the end users for these empty legs.

    What really motivated me was the idea of removing the barriers, for both end users and operators. Listening to the industry, and to a lot of potential end users, has influenced our business model.

    Operators would typically have to pay to feature on a platform like ours, but we’ve made it as attractive as possible by not charging them anything until the flight has been sold through our platform.
    And for end users, they don’t want a platform where they must register first, provide an email address in return for membership, or be bombarded with notifications. So, we’ve avoided all of those things.


    The Catch-a-Jet app uses the Avinode Empty Leg API. How have you found working with Avinode?

    It’s been fantastic, and I’ve learnt so much from the guys at Avinode about the technology and APIs in general.

    I’m very grateful for Avinode because you’re the biggest on the planet at what you do, and the support you’ve given me… you guys rock!

    I’ve been working closely with Sam Sidea, one of your engineers. Sam is worth a statue to your company in my view. I’ve also had a lot of support from Viktoriya (Gopfauf) and Saskia (de Jong) – they’ve been a pleasure to work with.


    And what does that API integration mean?

    It means that we’re able to make something that’s unique and attractive to end users and operators.

    Take operators for example. If they had to constantly input their flights manually, that’s a lot of work for the sales department. But by integrating the Avinode API, they only need to verify which flights should be appearing, and the rest is taken care of automatically. And of course, they keep full control over the flights and any details associated with it.

    Also, the API integrated into our platform lets us pull data from Avinode, which also makes it easy for us to add and onboard new operators. And now there’s the empty leg pricing module too, so we can offer more accurate pricing, which is invaluable.

    Take operators for example. If they had to constantly input their flights manually, that’s a lot of work for the sales department. But by integrating the Avinode API, they only need to verify which flights should be appearing, and the rest is taken care of automatically. And of course, they keep full control over the flights and any details associated with it.

    Also, the API integrated into our platform lets us pull data from Avinode, which also makes it easy for us to add and onboard new operators. And now there’s the empty leg pricing module too, so we can offer more accurate pricing, which is invaluable.


    You’re providing a solution where everybody wins?

    Yes, we are. For operators, if they receive €1,000 for an empty leg flight that’s better than the alternative, which is to take nothing at all. And every flight booked could lead to a new lifetime customer if we get people onboard an aircraft who have never been on a private jet before.


    It sounds like you really know you audience

    That’s true, and we’ve done a lot of research. In each country where we go live we have a marketing person who has profiled our potential end users. We’re typically looking at 30-75 year olds who can afford empty leg flights, and this is a big market.

    Marketing is as important as the platform for us, and we’ve made it our business to know about these people; the events they attend, the magazines they read, and the brands they’re drawn to. We’re currently looking at some exciting partnerships with brands that share our audience, so we can come together to offer them a complete and unique travel experience.


    It sounds like exciting times ahead, Chris. Best of luck in the future

    Thank you. We’re still a relatively new business but things are going well, and we know there’s potential to make a real difference in the sector.


  4. Becky Bakeman – How Paynode helps keep things simple for this complex business.

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    I see that RAI Jets has a very broad remit, Becky

    Yes, we do a lot of different things. There’s aircraft charter, aircraft management and maintenance, we have hanger space, and we have our own fuel farm so we can fuel our aircraft and those of our hanger tenants. 

    Our main base is in Kalamazoo, Michigan, but we also manage the airport for the city of Sturgis. 


    You’ve been an Avinode member for many years too

    Oh yes, it seems like forever! We’ve also been using Schedaero for a long time – we’re probably one of the first customers. 

    We’ve had nothing but good experiences with Avinode and Schedaero, so it was a simple decision to also begin using Paynode. I think I first heard about Paynode through an email from the Avinode guys, or maybe at the Scheduler Dispatcher convention, but I’m glad we made the leap because it’s changed our business massively.


    What was life like before Paynode?

    As a business, we use a smaller bank – a credit union – and in the past, getting funds wired was not as simple as it should be. Also, we couldn’t accept credit card payments through the bank, so we had to use our own credit card machine. We even tried the credit card payment functionality of our accounting program, but that too was far from ideal. 


    There are many strands to your business. What challenges does that pose and how does Paynode help with these?

    Obviously we see a lot of funds coming in all the time, and we also send a lot out as well, so Paynode helps us keep track of everything.

    There’s also plenty of paperwork to do. With Paynode, it’s so nice to have all our documentation already filled out for the companies we work with regularly. I’d say that having all that information saved – so I don’t have to type it in every time when dealing with a repeat customer – is the feature I love best about Paynode. 

    The old way would see me complete a form by hand, scan it in, then fax it to my bank because they wouldn’t accept email. Then I’d have to wait for them to call me back, review the form with me and make sure I am who I say I am before approving the release of funds. Even then, things didn’t always go smoothly. 

    Now, I just go into Paynode, fill out the information once and hit send. Then I get my email confirmation. It’s that easy. 


    So no more having to deal with banks around incoming funds

    Thankfully not. In the past, our credit union used an intermediary bank, so funds would go to a bigger bank first, then to our bank, then into our account. 

    The problem is that there’s often a step that customers would miss, so the funds would go to the big bank and sit there in limbo because they didn’t know where to put them. I would have to make countless phone calls to sort things out.

    Now, with Paynode, I have no issues. The funds go in and we’re ready to go.


    It must be nice having everything in one system

    Yes, it really is. I like to have all my charter funds in one place so when I reconcile that account, all I’m looking at are my flights. 

    In my other bank I have all sorts of funds going in and out – everything from buying jet fuel and landing fees to catering and office supplies – so it’s very helpful to isolate those funds that are specifically related to our aircrafts’ movements.


    Are there any other features in Paynode that you find really useful?

    In the past, once every couple of years, I’d have a customer in, say Canada, trying to send me funds. It was always a fiasco. But with Paynode there’s no problem thanks to the different currency accounts we have set up. Dealing with different currencies is now effortless.


    Would you recommend Paynode to other companies in the aviation space?

    I would definitely recommend Paynode. It’s simple and makes life easier. 

    For us – because we also use Avinode and Schedaero – everything is joined up and it  works so well. There are so many little details that save us time. For example, I know that all my wire information is on my quotes, which is one less thing for me to think about. 

    The good thing is that I’m starting to see a lot more companies coming onboard now. It used to be that I was the only one in my network that I saw with the little Paynode symbol, but that’s defiantly changing.


    Want to simplify your payments? Join Paynode today. No fee to sign up, no subscription costs, and no monthly minimums. It’s all included in your Avinode membership. Read more here.

  5. Ronny Dominguez – How Paynode is the perfect payment partner for this fast growing brokerage.

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    I believe Moonlight Jet is a new name in the industry, Ronny.

    That’s right. We’re a charter brokerage company which only started trading in January 2022. We’re in the early stages of the business, but already things are going really well.


    Have you been using Paynode since the start?

    Not since day one, but from very early on. We did maybe five transactions before moving to Paynode and enjoying the benefits of having a dedicated payment system.


    Can you tell us what a typical transaction looked like before Paynode? 

    I’ll give you the example of our very first payment as a company. 

    The online bank we were using – which didn’t offer a payment solution – was based in the US and only accepted payments in US dollars. Our client was flying from Switzerland to France and wanted to pay in either Swiss francs or euros. I ended up having to meet the client in person and use a credit card terminal to charge him in Swiss francs. 

    While this was far from ideal, it did act as the catalyst to find a more stable solution.


    How did you hear about Paynode?

    I was doing my research into payment solutions which incorporated credit card payments and transactions. I have a background in finance and accounting, so I had a really clear idea of what we needed. 

    At the time, we had just starting using Avinode. I was looking through all the support materials and instructions and I saw that there was a payment solution linked to Avinode. It seemed perfect for us, so I contacted the Paynode team to find out more and we went from there.


    Did you find Paynode easy to use?

    Yes, given my experience with many other finance and payment systems, I found it straightforward to use. You run your KYB form, set up your account and the different currency accounts you want, and away you go.

    But I have to say, the training and support is also excellent. The Paynode guys are truly knowledgeable and have been able to answer even some very specific questions I’ve had. If I have any issues, I know they’ll be resolved within a few hours.


    What is your favourite Paynode feature?

    It’s so useful being able to easily trade currencies in the system – to buy, sell and move your money around. You can see the rates for that day, as well as days in advance, so you can always get the best rate at the right time. The fact that all this happens in real-time, is great.

    Another cool feature is when buying a long trip – the figures we’re talking about can be big – Paynode gives you the option to hold an amount on the credit card while you wait for the wire transfer payment to come in. This gives some guarantee for us brokers and the operators.

    I also like the security features. When generating a payment link in the system, there’s an in-built internal approval process, which helps make the entire process safe and secure for everyone. 


    And what feature would you like to see in future?

    I’d love it if American companies were able to send payment requests in different currencies for credit cards. That would be a big win for all involved.


    What would you say to other brokers or operators who are considering Paynode? 

    I would tell them that in my research, there’s nothing else like Paynode on the market.

    From experience, it’s perfect for new start-up companies who are very flexible. For bigger businesses that are more established, it may be a little trickier to incorporate a new system, but Paynode will help them grow and save them time and money. It will also really help their accounting team to consolidate accounts at the end of each month. 

    Another thing that I’ve seen is that Paynode becomes a key central point for clients, brokers and suppliers. It’s a go-to application that brings all parties together.


    Is that because people trust Paynode?

    For sure. The Paynode symbol creates credibility. For me as a broker, I know that the operator must feel comfortable even if the payment is not yet secure. Paynode gives them that piece of mind.



    Want to simplify your payments? Join Paynode today. No fee to sign up, no subscription costs, and no monthly minimums. It’s all included in your Avinode membership. Read more here.

  6. Brad Searls – How being part of the Avinode system means you can trust in Paynode. 

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    You’ve been in the charter business for more than two decades, Brad 

    That’s right, I’ve been a pilot for many, many years, before recently founding The Jet Guys. We’re a charter brokerage company and we also advertise aircraft management for part 91 use only. Although we’re in our early years, we’re seeing some really encouraging growth. 


    Were you familiar with Avinode from your time flying?

    Yes, I was. When working for another company about seven years ago – I was a captain on one of their planes plus I took care of the charter brokering side of things for them – I suggested using Avinode. Then, when I started The Jet Guys, I went straight back to Avinode because it’s the biggest and the best out there in my opinion. 


    Is that how you heard about Paynode?

    It was, yes. We were looking for the most trusted way for clients to pay us and for us to pay operators. Also, being able to accept credit cards from clients was key to us. 

    Paynode ticked all these boxes and offered the bonus of being linked with the Avinode system, which means we can do everything in one place. I don’t know of any other platform right now that offers what Avinode and Paynode do.


    How do you find Paynode to use?

    It’s simple and intuitive. There have been a few occasions where I’ve had to call on the Paynode team for support – I had issues with a couple of last minute wires and the guys were great and even helped speed things up – but really, I’ve had no troubles with the system.


    And have you seen the benefits that come with using Paynode?

    For sure. Paynode creates great efficiencies for us in the way we wire funds, handle credit card payments and can make currency exchanges if we need to in the future. I’ve not had to use my local bank for any of these tasks, thanks to Paynode.

    Being able to request payments from the client directly in the system is so quick and easy. Just sending them that link saves me having to leave the system. The credit card feature also saves me time when I’m doing follow up billing for catering and ground transportation. 


    Are there any issues that could be looked at to make Paynode better?

    I think the only hiccup is around when funds are released to me. If someone wants to pay for a flight with a credit card, I always have to front the amount because I don’t receive the money in time to pay the operator several days prior to the trip. 

    That’s not just a Paynode thing, I’ve looked at other merchant accounts and it seems like they too – for that amount of money – want to hold it for a period for security reasons. I understand that’s how things are, but it would be great if it wasn’t the case.


    So, you’re looking forward to seeing a greater take-up of Paynode across the industry?

    I really am. I would say to brokers and operators everywhere that signing up to Paynode will simplify life for us all – especially when dealing with last minute trip requests around the weekend where banks are closed and the operators wants their money. 

    There have been several occasions where I’ve wished an operator had Paynode because I could pay them instantly, no matter what day it is. I want them to be paid and happy, and to know that they’re dealing with a good broker they can trust. Paynode is key to this. 


    Want to simplify your payments? Join Paynode today. No fee to sign up, no subscription costs, and no monthly minimums. It’s all included in your Avinode membership. Read more here.